Executive Assistant Full Time

About the job

Keep your holiday plans! Role starting in Jan 2024.

Movember is the leading charity changing the face of men’s health globally, tackling mental health and suicide prevention, prostate cancer, testicular cancer.

In our mission to stop men dying too young, we’re seeking a passionate Executive Assistant to join our Melbourne based team. We encourage applications from all backgrounds and communities and are committed to having a team that is made up of diverse skills, experiences and abilities.

About the role

You will be responsible for providing management of time, administration and operational support for the Chief Growth Officer (CGO) and Chief Experience Officer (CXO), in their demanding global roles. The Executive Assistant role incorporates control of diaries across numerous time zones, liaising with key internal and external stakeholders, execution of international travel and meeting requirements, project management, document preparation/review and forward planning to ensure the CGO and CXO are able to maximise their time.

You will have the opportunity to work flexibly, blending your time between home and our Richmond office.

You’ll have the opportunity to

• Support the CGO and CXO with all daily support requirements (including diary and workflow management, reporting, expense management)
• Scheduling, coordinating and prioritising meetings on behalf of the CGO and CXO ensuring time and travel is effectively utilised and create a balance between scheduled and unscheduled time
• Work with the CGO and CXO to coordinate operational requirements for meetings as required including agenda building, collation of materials and follow-up of actions
• Prepare and review reports, presentations, board papers, internal communication and other documentation as required
• Preparation of international and domestic travel itineraries utilising cost-effective options whilst still ensuring business requirements are met
• Identify opportunities to enhance processes and controls
• Ensure the highest levels of confidentiality in all matters
• Assisting with workshops, events and functions on behalf of CGO and CXO
• Working on, keeping across and managing projects for CGO and CXO (as required)

For this role, you’ll need

• Significant experience in providing executive support and assistance at a senior level.
• Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.
• Be able to set priorities, plan workload, meet deadlines and achieve the objectives through the efficient use of time.
• Flexibility, adaptability and versatility of approach to handle changing work requirements.
• Demonstrated high level skills in dealing confidently and courteously with people at all levels.
• Capacity to work independently with minimal direction and collaboratively in a team environment.
• Strong interpersonal communication skills, both verbal and written.
• Develop and maintain effective networks with internal stakeholders, contractors and industry colleagues.
• Demonstrated understanding and preparedness to commit to the organisation’s values.
• Proficient in Microsoft Office full suite

Bonus points for

• Qualifications in administration, business management, communications, or other related discipline
• Proficient in Project Management and CRM software (Salesforce)

Why Movember?

Movember is committed to promoting a diverse and inclusive community and workplace – a place where we can all be ourselves, and each have the equal opportunity to succeed and be recognised for our unique contribution. We value the experiences, skills and perspectives of all individuals and actively encourage applications from people with diverse backgrounds. We make recruitment decisions based on applicants’ skills, experience and knowledge, ensuring all applicants are treated fairly.

Our employee benefits include:

• Flexible hybrid working from home and our modern Richmond office
• Finish work at 2pm on Fridays (Dec-Aug)
• NFP salary packaging (pay less tax)
• 13 weeks paid parental leave and 5 weeks annual leave
• Fun & collaborative culture with employee social events
• $1000 annual learning & development allowance
• Free Headspace subscription and other wellbeing initiatives
• Relaxed dress code

Does this role sound up your alley?

If so, we’d love to hear from you. Click ‘Apply’ to send through your application.

Tagged as: executive assistant