Executive Assistant (Principal) Part Time

About the job

• Mater Dei College – EDGEWATER
• School Principal : Mrs Annette Morey
• School Address : PO Box 10 Joondalup WA 6919
• Phone Number : 9405 4777
• Fax Number : 9306 2629
• Email Address : [email protected].
• Web Site : www.mdc.wa.edu.au.
• Type : Part-Time
• Term : Ongoing

Position Details

Mater Dei College has the opportunity for a Principal’s Executive Assistant and Enrolments to become an integral part of the College’s Administrative Department, for 2024 on an ongoing basis.

In this dual, dynamic role, we are seeking a highly organised, proactive and proficient individual to provide comprehensive administration support to the Principal, whilst working simultaneously, in liaison, with the Enrolments Officer to support the College’s enrolments process.

The Principal’s Executive Assistant and Enrolments will demonstrate the ability to build a strong rapport with both College members and external stakeholders whilst undertaking a wide range of administrative and Executive support tasks.

The Principal’s Executive Assistant and Enrolments will be in attendance 5 days per week, 8:00am to 4:00pm for 45 weeks per year. It is a requirement of this role that 5 weeks will be worked during the school holiday period.

The position will be responsible for a variety of tasks that are inclusive of, but not limited to:

• Providing administration support to the College Principal including the management of official Principal correspondence
• Managing and maintaining the Principal’s electronic calendar ensuring documentation for appointments and meetings is available for the Principal, along with managing events on behalf of the Principal including invitations and catering
• Overseeing the requirements for future family’s enrolment queries with the Enrolment Officer
• Supporting the Enrolment Officer in the coordination of enrolment interviews with the Principal, Vice/Deputy Principal and Learning Support Coordinator
• Overseeing the maintenance of the College student enrolment database to ensure accurate statistical data reporting, by maintaining an entry and exit process for students, including transfers and withdrawals
• Liaising with internal and external stakeholders in a professional and friendly manner to represent the College professionally at all times

Selection Criteria

The successful applicant will be able to demonstrate a high level of organisational and time management skills, with the proven ability to work equally well independently and in a team, whilst supporting the Catholic ethos.

The successful applicant will also possess excellent communication and interpersonal skills, along with the ability to be flexible and confident in different situations by providing assistance across a variety of tasks.

The role will require a high level of confidentiality and discretion and must demonstrate proficiency in Microsoft Office.

Qualifications

• Terms of Employment
• Hold a current Working with Children Check (WWC)
• Hold a current National Police Clearance from the Department of Education
• Annually complete the online Child Protection Procedures and Mandatory Reporting Training
• Hold or be working towards an Accreditation to Work in a Catholic School

High Desirable

• Excellent communication and interpersonal skills
• Excellent organisational and time management skills
• Demonstrated experience in the application of customer service principles and practices
• Proven ability to work well independently as well as in a group
• Proven ability to be flexible and confident in different situations and to provide assistance across a variety of tasks
• Computer literacy and proficiency in Microsoft Office

For further information please visit www.mdc.wa.edu.au

Catholic Education Western Australia encourages applications from Aboriginal and Torres Strait Islander people, people with a disability, people of all ages and people from culturally diverse backgrounds. To be eligible to apply for this role you must be legally permitted to work in Australia.

Applicants must be fully supportive of the objectives and ethos of Catholic education.

In applying for this position you will be providing personal information to the School. This information will be used in order to assess your application for employment.

A current National Police History Check as issued by the Department of Education Western Australia must also be included. The appropriate Criminal History Record Check form is available from the Department of Education website.

On appointment successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website . An application for a WWC must be made in person.

Listed : 14th November , 2023

Applications Close : 28th November , 2023

Vacancy Number : 29439

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