EA & Implementation Coordinator Full Time

About the job

Job description:

Join us and let’s make a bigger difference together.

It’s an exciting time to be joining Australian Unity – we have grown significantly over recent years and are transforming to capitalise on further growth opportunities to help our customers and employees thrive. We operate with commercial principles and with a strong social purpose to create community value. Australian Unity is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Established in 1840, we’re Australia’s first member-owned wellbeing company. Today we have over $1 billion in revenue and provide smart solutions and services to more than 700,000 Australians. We employ over 7000 people and our purpose is to Help People to Thrive.

Your New Role:

This important role supports the growing demands on the GM Digital Growth & Transformation, Retail. This is a pivotal role that demands exceptional time management and organisational skills, confidentiality, a proactive and flexible attitude, and attention to detail.

This is a Part Time Executive Assistant position which also has project and change implementation responsibilities to support drive the business.

A key function of the role is to understand the projects and programs of work across the business that require implementation and change focus. This role will circulate information and coordinate required activity to ensure team members are supported and able to operate effectively. This requires a combination of focus and flexibility, as well as a willingness to play an active, behind the scenes coordination role.

• Provide high level executive and administrative support
• Manage the GM’s commitments and resulting workflow to ensure high priority tasks are completed and followed up as required, sufficient time is available to do so, and all necessary information and briefings are provided
• Manage communication to ensure information flow and/or re-assignment of responsibilities is handled as required. A high degree of judgement is necessary to ensure the needs of all parties are balanced appropriately and not unmet by the often-limited availability of the GM
• Ensure communication channels are always up to date and providing relevant information to the wider team as necessary, updating via Teams & email.
• Coordinate project implementation activity and internal stakeholders to ensure change readiness and team support, with focus on process improvement across the department & business.
• Manage the key administration including expenses, travel requirements, purchase orders, invoices contract/agreement processing and approvals in conjunction with Legal, Risk & Compliance.
• Managing the end-to-end process of contract staff onboarding & offboarding.

About You:

• Experience in an Executive Assistant role or similar capacity
• Proficiency in excel, word, PowerPoint, outlook assumed
• Proficiency in SharePoint, Board Books well regarded
• Exceptional stakeholder management skills
• Ability to manage conflicting priorities and manage expectations
• Prior experience in the financial services sector & within projects well regarded
• Exceptional time management and organisational skills
• High levels of confidentiality

Your Benefits:

You will enjoy a range of great employee benefits and rewards including:

• Competitive Remuneration and Incentive Program
• A range of attractive product and service discounts from Australian Unity’s Retail and Wealth Management portfolio – including health insurance and banking products
• Supported Learning and Career Development program
• Flexible Working Arrangements including Work-From-Home days with a real work-life balance
• Available access to LinkedIn Learning courses through our great Learning platform
• Additional paid Wellbeing and Community Volunteer Days yearly

What Makes Us, Us

Putting people first is not just something we say, it’s what we do. We care for our people so they can care for themselves and our customers. We stay true to our values (Bold, Warm, Honest), we work hard because it matters and we work well together – collaborating, encouraging and even managing to have some fun.

At Australian Unity we do the right thing and we expect the same from others. Being a member-owned company, means we’re focused on our members and customers, not shareholder returns. Our purpose to Help People to Thrive, drives us to make a real difference, every day, big and small. We are passionate about improving the wellbeing of all Australians and about making a positive difference.

Australian Unity is an Equal Opportunity employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally and linguistically diverse backgrounds and, mature aged people

Tagged as: executive assistant