Executive Assistant and Office Coordinator (ATN) Full Time

About the job

Overview

• Full-time, Fixed Term position for 2.5 years
• Competitive Salary Package
• Hybrid and Flexible Working Arrangements
• Based at RMIT City campus, with potential travel to other ATN universities across Australia

About You

In the role of Executive Assistant, you will offer professional administrative support to the Executive Director. Additionally, you will serve as the Office Coordinator, participating in ATN’s administrative support and sharing responsibility for the presentation of the ATN office in both physical and virtual settings. Collaborating with the wider ATN team, you will ensure the smooth internal functioning of the office. You will directly communicate with stakeholders such as Vice-Chancellors, senior executives, and Members of Parliament, while also providing assistance to ATN members as needed.

Your daily responsibilities will involve tasks such as researching, preparing, and responding to emails, managing diary requests, and handling phone calls promptly and professionally. Demonstrating effective communication, competence, initiative, discretion, and confidentiality will be essential in this role. Additionally, you will be expected to embrace a continuous improvement mindset and work collaboratively with other ATN team members.

To be successful in this position, you will meet the following Key Selection Criteria:

• Completion of a Diploma level qualification and subsequent relevant work-related experience.
• Demonstrated experience in a customer or professional service setting and proven high-level interpersonal skills with the ability to work with team members and stakeholders positively, confidently, and respectfully.
• Demonstrated experience in general accounts and reconciliation, processing purchase orders and organising invoicing, in a timely and accurate manner.
• Demonstrated organisational and time management skills with the ability to prioritise tasks and meet competing deadlines.
• Excellent written and verbal communication skills, including a proven ability to listen carefully and respond appropriately to stakeholders, especially offices of senior management.
• Attention to detail and a demonstrated ability to produce accurate work.
• Ability to use initiative to solve problems and undertake decision-making relevant to the duties and responsibilities.
• Well-developed and demonstrated information technology skills (including Microsoft Word, Excel, PowerPoint, Outlook, Teams and other platforms for example Zoom), and ability to develop skills using new platforms.
• Desirable: Knowledge of RMIT systems, including WorkDay, Finance, Travel and IT processes.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About The Australian Technology Network Of Universities (ATN)

Australian Technology Network of Universities (ATN) is a national Australian higher education peak body, with six universities (with a strong presence both nationally and internationally and in key metropolitan and regional media markets).

Our universities are Deakin University, Curtin University, RMIT University, The University of Newcastle, University of South Australia, and University of Technology Sydney. Collectively, ATN educates 19 per cent of all students in Australia and are the destination of choice for 18 per cent of Australia’s international students. Established in 1999, ATN undertakes policy, advocacy, public affairs and national media work to benefit the shared interest of our six large, world-class Australian universities.

The ATN Directorate serves its members through a wide range of activities, including policy analysis and development, while ensuring the voice of our membership is heard at all levels of government, as well as in and through media channels throughout Australia as well as internationally. Regarded as Australia’s most innovative and enterprising grouping, ATN prides itself on its shared mission to ensure Australia’s higher education system remains open, fair and accessible, as well as meeting the needs of industry, particularly Australia’s 2.3 million SMEs.

The Directorate is led by Executive Director Luke Sheehy and is based at RMIT’s City Campus in Melbourne.

RMIT University is the employing agent for ATN staff.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link below.

For further information about this position, please see the Position Description hyperlinked below or contact Luke Sheehy – Executive Director, ATN via email [email protected]

Position Description

Applications close on Monday 25 September 2023 at 11.59 pm

This position is being actively recruited, if a desirable application is received ahead of the advertised close date the recruitment process may be fast-tracked to appoint a successful applicant.

Applications Close

25 Sept 2023 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via [email protected] or visit our Careers page for more contact information – https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.