Executive Assistant – Emergency Department Full Time

About the job

• Newcastle, NSW, Australia
• Waratah, NSW, Australia, 2298
• Permanent
• Closing on: Dec 3 2023

Position Description

• #516881 Executive Assistant
• Emergency Department
• Calvary Mater Newcastle
• Permanent Full-Time
• Salary Classification: Administration Officer Level 6 Year 1-2
• Remuneration: $39.14-$40.07 per hour excluding any applicable loadings, and superannuation.

About The Role

The Executive Assistant works with the Emergency Department Executive Team to provide high level administrative duties, medical rostering, payroll and project management support to the Senior Executive Team.

To learn more about our services, clinics and community please view here!

Key Responsibilities

• Provide secretariat support to meetings and committees as required.
• Receive, screen and manage incoming calls and communication including IMS+ complaint recording.
• Assist in the development and coordination of on-site education programs for non-trainee medical officers.
• Undertake rostering tasks related to the JMO ED Medical rosters, ensuring legislative and training requirements at met.

What You Bring

• Experience in team leadership and supervising staff.
• Highly developed communication, negotiation, interpersonal and liaison skills.
• Demonstrated ability in Junior Medical Officer Workforce management including rostering, payroll and Locum management.
• Experience in providing administrative and secretariat support at an executive level, demanding discretion in issues management.
• Demonstrated skills in Microsoft Office and hospital-based systems such as Incident Management systems, patient information systems, and payroll applications.

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

For further information please contact Jo-Anne Berry, Nursing Unit Manager, Emergency at [email protected] or (02) 401 43746

Why work for Calvary?

At Calvary, our staff matter.

With over 130 years’ experience and over 16,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

Your benefits:

• Paid parental leave.
• Flexible hours that make sense for you.
• Training, development pathways and career opportunities.
• NFP salary packaging benefits, discounted health insurance and gym memberships.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check and a health evaluation to ensure suitability for the role
• You will be required to provide evidence of immunisation as required for your role including COVID-19, influenza, tuberculosis screening, hepatitis, diphtheria, tetanus, varicella.

Tagged as: executive assistant