Company Secretariat Assistant Full Time Hybrid

About the job

• Work options: Flexible
• Opportunity to work with a professional and high quality team to support the corporate governance activities of one of Australia’s largest listed companies
• Flexible and supportive work environment
• Full-time permanent position based in Perth CBD
• Base salary + super + incentives + attractive team member benefits

About The Team

At Wesfarmers, our Company Secretariat team is responsible for ensuring the effective governance and corporate statutory compliance of the Wesfarmers Group entities, including:

• Corporate governance, compliance and reporting;
• Supporting the effective and efficient functioning of Boards and Committees for our businesses; and
• Shareholder and Investor services.

What You’ll Be Doing

Reporting to the Executive General Manager – Company Secretariat, you will provide administrative and secretarial support to our Assistant Company Secretaries and the Company Secretariat team, while assisting the team to ensure compliance with relevant statutory obligations and requirements.

Key Responsibilities Include

• Preparing high quality documents including board and committee meeting agendas, board papers, minute templates and reviewing and formatting minutes
• Managing shareholder enquires and other general correspondence
• Providing general support in relation to the Annual and Half-year results, Annual General Meeting and management of Wesfarmers Share Registry
• Lodging announcements with the ASX
• Coordinating compliance training
• Diary management, organising meetings and coordination of post meeting actions, travel arrangements and other general administration requirements

What You’ll Need

Significant experience in providing high level administrative support within a corporate environment

• Well-developed interpersonal and communication skills, including an ability to work effectively in a team
• Strong time management and organisational skills
• Outstanding level of attention to detail
• Ability to manage conflicting priorities and deadlines
• A high level of confidentiality and integrity
• A positive attitude with a passion for ongoing learning and improving processes
• Advanced proficiency in the Microsoft Office Suite

Nice to have’s

• Prior experience in a company secretariat, legal or professional services environment
• Experience in using a document management system (Worksite or similar)
• Experience in using board portal systems (Diligent or similar)

About Wesfarmers

As one of Australia’s largest listed companies, we’re proud of our longstanding contribution to Australians. Wesfarmers’ achievements are deeply rooted in the desire to continually reinvent ourselves for the brands we own and operate, including leading retailers like Bunnings, Kmart, Target, Catch, Officeworks and Priceline. Our work doesn’t stop there – we also operate in the industrials sector which supplies the nation with chemicals, energy and fertilisers, and industrial and safety products. And in 2022, we established OneDigital to power the Group’s data and digital growth ambitions.

Join the team at Corporate Office which provides support and advice across the Wesfarmers Group

Our culture

We’re results focused, but we’re a business that cares. Here we are less about titles and more about everyone playing a valuable role. We provide autonomy and space with freedom to operate, quickly learning from mistakes because we know they are part of the way forward. We’re curious, open minded, and collaborative. And although we’re thought leaders, we’re humble, and willing to share knowledge and learn from one another.

We know that diversity fosters greater innovation and better customer connection, so we strive to create an inclusive and diverse work environment. This means promoting the development of our people and fostering a sense of belonging irrespective of gender, ethnicity, generation, flexible work status, family circumstances, sexual orientation or disability.

Next steps

If this sounds like your next career move, then combine your cover letter and resume into one document and click on the ‘Apply’ button by Friday, 29 September 2023. Please note that we may commence interviewing of candidates prior to this closing date.

For brief enquiries please contact Human Resources on (08) 9327 4223.

We’re hiring the best and the brightest talent. Let’s start to explore the possibilities of achieving great things together.

For more information, visit our website at https://www.wesfarmers.com.au