EA and Project Officer Full Time

About the job

• An exciting opportunity for an Executive Assistant to provide confidential, high level and secretariat support to the Head of School at the Sydney School of Public Health
• Full time, continuing position
• Base Salary starting at $95,860 + 17% superannuation

About the opportunity

Founded in 1930, Sydney School of Public Health is Australia’s first and leading school of public health. We are a leader in a number of research areas including health policy, health promotion and prevention of disease and disabilities, among others. Our internationally recognised researchers are motivated by the need to improve health globally, and have interests that embrace the ethical, social, economic and environmental causes of health.

The Executive Assistant and Project Officer will make independent decisions in relation to day-to-day activities and will make other decisions within the scope of this position. This role will utilise excellent judgement and problem-solving skills to resolve issues and will use critical judgement to raise important issues for consultation with the Head of School and the School Manager.

Your key responsibilities will be to:

• coordinate and manage the daily functions of the Office of the Head of School (HOS), including their responsibilities as Head as well as professorial, professional and industry responsibilities
• liaise with government and other external bodies in the scheduling of appointments, making travel arrangements and maximising the productive use of available time
• assist the School Manager in the provision of high-level administrative support
• perform executive secretarial duties including prioritisation, dissemination, and preparation of non-routine correspondence
• organize the weekly schedule of the Head and provide and maintain appropriate documentation for all engagements including the preparation of summary briefs when required
• organize HOS meetings in particular, the Management Advisory Committee (PubMAC) and the School Academic Board (SAB) as required
• primary liaison between HOS and the Office of the Dean, as well as senior management and other staff
• assist the School Manager in the management of the approval process across the school for documents requiring HOS approval.

About you

• extensive experience in providing executive administrative support to senior executive staff
• demonstrated computing skills in email (Outlook), the internet and Microsoft Office (including PowerPoint)
• demonstrated ability to adapt to a changing and evolving workplace to meet the school and University’s requirements
• ability to establish and maintain excellent working relationships with a wide range of people, both internal and external to the University and with professional bodies
• ability to independently compose correspondence without supervision and draft minutes and agendas
• ability to work both independently and as part of a team, taking initiative and exercising judgement in resolving matters that may arise as part of normal daily work
• excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of
• empathy and discretion in dealing with complex matters.
• To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Frank McHenry, Recruitment Operations by email to [email protected].

Tagged as: executive assistant