Executive Assistant – Fixed term 12 month contract Contract Full Time

About the job
– Fantastic opportunity working with the Group Treasury team
– Enjoy attractive industry benefits while working with a diverse, high-performing team
– Fixed term 12 month opportunity based at Qantas Group head office in Mascot

While we operate in an unpredictable industry, we thrive on uncertainty and are always ready for a challenge. We take a commercial mindset to all we do, ensuring we make strategic decisions that live up to customer expectations.

The global aviation industry is just as much complex as it is exciting. Our Group Treasury team oversee key elements that impact the airline on a daily basis including fuel and FX risk management, funding and balance sheet structure, bank and rating agency relationships, fleet planning and investment, mergers and acquisitions, aircraft trading and capital management. The Investor Relations team works directly with the Chief Financial Officer and is responsible for communicating and managing relationships with the Qantas Group’s investors, analysts and proxy governance advisors; preparing half year and full year results presentations and providing equity market information to the Chief Financial Officer and other GMC members on a regular basis.

We are seeking an accomplished and experienced Executive Assistant, who has previously supported multiple Executive Managers (EM) and their Direct Reports (DR) to provide accurate, confidential administrative support. The key purpose of this role is to provide high level secretarial and administrative support to the Group Treasurer and Head of Investor Relations in managing the day to day requirements of the role including the coordination and management of all administrative functions.

Key responsibilities:

• Provide accurate, confidential administrative support to Executive Managers and their Senior Leadership Team, working independently or within a team as required. Including but not limited to diary management, external and internal stakeholder management, event management and overall office management.
• Manage correspondence pertaining to the EMs, ensuring all correspondence is directed to the appropriate department and responded to in a timely manner.
• Including requirements for meetings, speaking engagements and presentations.
• Manage Duty Travel as required. This includes both domestic and international logistics, travel, accommodation, expense management and both domestic/international agenda coordination for EMs/Chiefs (up to CEO level). This process requires a complex liaison between the stakeholders (such as lenders/shareholders) and internal roadshow attendees.
• Coordinate documentation needed for all relevant meetings, including those within the Qantas Forums Calendar, such as diary alignment, briefing sessions, and agendas.
• Continuous improvement by coordinating where appropriate in the development and implementation of business projects, best business practices and fostering a strong network with internal and external stakeholders.
• Maintenance of a comprehensive filing system for all correspondence, board papers, itineraries and account documentation ensuring the continued effectiveness of the system in terms of being up to date, accessible, and compatible with company record management systems.
• As required, provide Executive Assistance support for other peers in the OCFO, including leave cover for the Groups CFO Executive Assistant while continuing in your primary role.

You’ll have:

• Demonstrated ability to work with highly sensitive and confidential material
• Extensive experience providing administrative support to Executive Managers (EM) and their Direct Reports (DR) of a large and complex organisation
• Highly developed time management and organisation skills with the ability to prioritise and work to tight deadlines, with minimum supervision
• Strong interpersonal skills with the ability to effectively communicate with internal and external stakeholders
• Accurate work processing and spreadsheet skills, with proficiency in MS Office suite

Qantas is an equal opportunity employer, so by coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application.

Why Qantas?

You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless.

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 14 weeks paid parental leave and the option to purchase additional paid leave for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Be a part of something special and play your part in the Qantas story – get in touch today.

Applications close: Thursday, 23 March 2023

Tagged as: executive assistant